You cannot put a client file into ChatGPT
Whatever you paste leaves your office and sits on a company's servers. For most firms that ends the discussion, and in many engagements it breaches the agreement you signed.
A Windows program · works with the internet off
Legal AI that never leaves your office.
CaseWax answers questions about your case files and writes up your client calls, on your own computer. Nothing is uploaded, and every answer cites the file and page it came from.
Twenty minutes, and not a sales pitch: we install it, point it at one of your own folders, and you ask it something you already know the answer to.
You keep a free 30-day licence afterwards, no card. Then $199 for three months or $699 a year.
CaseWax
Reading your folders…
1 year · 363 d leftNo network
14:09:52System log (16)
14:09:54[KB] Indexed 1,412 documents, 38,905 chunks — offline
Ask about your documents…
- No internet
- works fully offline
- No upload
- documents stay in their own folders
- No third party
- no processor to disclose to a client
- No metering
- unlimited questions, tokens and sources
Why this exists
Ordinary AI asks you to hand over your clients' secrets.
Lawyers have the most to gain from this technology and the least room to take chances with it.
You cannot rely on an answer you cannot check
Ordinary assistants invent clauses, dates and case names, and state them with complete confidence. If you cannot see the source, you end up verifying everything yourself anyway.
You cannot find anything in the archive
Thousands of scanned contracts across dozens of folders. Ordinary search finds only the words you type, never the clause your contract words differently.
Side by side
Three ways to answer a question about a client file.
Two of them are already on your desk. Here is where each stops being useful.
Where your documents end up
- CaseWax
- Yes. Nowhere. They stay put
- ChatGPT / Copilot
- No. Uploaded to a company's servers
- Ordinary search
- Yes. Nowhere. They stay put
Works with the network cable pulled out
- CaseWax
- Yes. Everything runs offline
- ChatGPT / Copilot
- No. Nothing works without a connection
- Ordinary search
- Yes. Runs offline
Finds the clause when you forget the wording
- CaseWax
- Yes. Searches by meaning, every matter
- ChatGPT / Copilot
- Partly. Only the file you pasted in
- Ordinary search
- No. Wrong synonym, no result
Shows the file and page behind every answer
- CaseWax
- Yes. One click opens the document
- ChatGPT / Copilot
- No. Confident prose, invented citations
- Ordinary search
- Partly. Hands you files, not answers
Reads the whole archive, not one upload
- CaseWax
- Yes. Thousands of files, all folders
- ChatGPT / Copilot
- No. A few attachments per chat
- Ordinary search
- Partly. Filenames and exact words only
Ordinary search is safe because it barely reads. Cloud assistants read well but need your client’s documents to do it. Only one column avoids both trade-offs.
Honest fit
It is not for everyone, and we would rather say so now.
A trial that was never going to work wastes your afternoon and our reputation.
This is for you if
- You have thousands of scanned PDFs across matters, and finding one clause means opening files one at a time.
- Your firm has ruled out cloud AI on confidentiality grounds and has been waiting for something usable.
- You are one to twenty people, and no vendor has built anything around how your practice works.
- You want the answer with a file name and page number attached, not a paragraph you then verify.
This is not for you if
- Your case files are not in English. It reads and answers in English only.
- You work on macOS or Linux. This is a Windows 10 and 11 program.
- You want research across case law and statutes. It reads your documents, not a legal database.
- Your machine is very old. Local AI needs real hardware, and we check yours on the call.
How it works
Three steps, and no IT project.
Install it like any other Windows program, choose your folders, and you are working. No accounts to create and nothing to set up with your IT provider.
- I
Show it your folders
Point CaseWax at the folders where your case files already sit. Nothing is copied, moved or sent anywhere, and it reads each file only once.
- II
Ask a question, or just talk
Type a question in plain English, or tell your client you are taking notes and switch on listening. Both sides are written down as they speak.
- III
Check the answer yourself
Every answer says which file and page it came from. Click the source, the document opens, and you read the wording before relying on it.
Calls and meetings
You tell the client. It writes it down.
Say you are taking notes, exactly as you would today, then talk normally. CaseWax writes down both sides of a call on Zoom, Teams or Webex from your own microphone and speakers — no bot joins, and no audio goes to a transcription service.
Recording rules differ by jurisdiction, and several US states and many other countries require every party to consent. CaseWax only ever records when you start it, and obtaining that consent stays your decision, exactly as with any other recording you make.
- Calls and meetings
- Writes down both sides of the call as it happens
- The audio and the transcript never leave your computer
- Flags anything said on the call that contradicts your files
- Change headset or microphone mid-call without losing the notes
- Correct any line, or turn it into a question with one click
What it does
Everything, in one program you install once.
One Windows program with everything already inside it. Nothing else to buy, and no other service to sign up for.
No meter, ever
Cloud legal AI bills per seat, per month, often per question. Inference here runs on your own hardware, so a hundred questions cost what one costs.
All your matters at once
Add as many folders as you like, subfolders included. It reads PDFs and Word files where they already sit, without making a second copy.
Finds it even if you forget the wording
Ask the way you would ask a colleague. It knows everyday words map onto legal ones, across more than thirty areas of practice.
Adjusts itself to your machine
Nothing to configure. A recent office laptop is generally fine; a very old one will be slow, and we check yours on the call.
Ask for a change and it gets made
A platform cannot build a field for one firm. Here you are talking to the engineer, and reasonable adjustments come with the licence.
Confidentiality
The safest way to protect a client file is to never move it.
Guidance like ABA Formal Opinion 512 turns on what happens when client information is handed to a third party. Nothing here is — so there is nothing for us to promise.
- There is nowhere for your files to go
- Not a setting that could be switched off by accident. The program was built without any way to send a document out of your office, and it reads your files where they already sit.
- Even the licence activates offline
- Most software calling itself offline still phones home once to unlock. This does not. No activation server, no periodic check, and an air-gapped machine works indefinitely.
- Everything it saves is scrambled
- The notes it keeps on disk are encrypted and tied to your Windows account. Copy them to another computer and they are unreadable.
- Nobody is counting what you do
- No account, no sign-in, no telemetry. We cannot know what you asked, which files you hold, or whether you opened the program today.
- Nothing to disclose, nothing to consent to
- Guidance like ABA Formal Opinion 512 in the United States turns on whether client information is put into a tool that hands it to someone else. Here it is not. No vendor to diligence, no processor to name, and no consent conversation to have — your own jurisdiction's rules, of course, remain yours to check.
- Security questionnaires answer themselves
- A SOC 2 report describes how a supplier protects the data it holds. CaseWax holds none — no server, no account, no transfer. Our written confidentiality statement sets that out on one page for your IT provider to file.
No SOC 2 — those frameworks certify how a supplier protects data it holds, and we hold none. Send your IT provider the written confidentiality statement instead.
Who you are buying from
RH
Roman Havryliuk
Wrote CaseWax. Answers your email. Runs your setup call.
I have spent my career writing software for engineering measurement systems — where a wrong number has consequences and the data is not allowed to leave the building. So when every AI tool began by asking people to upload their most confidential documents, the answer looked obvious: don’t.
One program written by one person has real disadvantages: no support desk, no SOC 2, no account manager. It also has one advantage no platform can match — when you tell me it should work differently for your practice, I am the person who changes it. I would rather have ten firms using this daily than a hundred trials that quietly expire.
Pricing
A published price, per computer, paid once.
Nothing renews on its own. We publish the number rather than asking you to talk to someone to find it out.
Thirty days to change your mind on any paid licence. Full refund, no form to fill in and no conversation about why.
Free trial
$0for 30 days
No card, nothing to cancel.
The whole program on your own files for a month, nothing switched off.
- A 20-minute call, set up on your own folder
- Every feature unlocked for thirty days
- Uninstall it and that is the end of it
3 months
$199for 3 months
One payment. Nothing renews automatically.
For a single matter, when the month was not quite enough.
- 90-day licence, one Windows computer
- Unlimited questions and transcripts, no metering
- Email support from the person who built it
1 year
$699for 12 months
One payment. Nothing renews automatically.
A full year on one desk, for less than a billable hour a month.
- 365-day licence, one Windows computer
- Unlimited questions and transcripts, no metering
- Every new build, including changes made for your practice
Founding firms
The first firms carry the most risk, so they get the most back: the price you start on is the price you keep, and what you ask for goes to the top of the build list. In return we would like to quote you — only if you are happy to be quoted.
What the alternative costs
CoCounsel Core lists at about $225 per seat per month — roughly $2,700 a year — and your documents go to their servers. Harvey and Spellbook sit higher again and publish no price at all.
Listed prices as at August 2026, and they may have changed. Check them yourself.
Common questions
What firms ask us first.
Straight answers from the person who built it, not a sales pitch.
Does anything I do get sent over the internet?
No. Your documents, your questions and the recordings of your calls all stay on your computer. You can unplug the network cable, or install it on a machine that has never been online, and everything still works exactly the same.
What about ABA Formal Opinion 512, or my own regulator's AI guidance?
That guidance turns on what happens when client information goes into a tool that transmits, stores or trains on it — vendor diligence, telling the client, informed consent. CaseWax does none of those, so there is no transfer for the questions to attach to. That describes the software, not legal advice: your own obligations remain yours to assess.
Will it actually run on our computers?
Usually yes, and worth being straight about: the AI runs on your machine rather than in a data centre, so it wants a reasonably modern computer. A recent office laptop is fine; a very old one will be slow. We check yours on the call and say so then, rather than let you find out mid-trial.
What happens on the 20-minute call?
We install it on one machine, point it at a folder of your own real case files, and you ask it something you already know the answer to. That is the fastest honest test of whether it is any use to you. You leave the call with a 30-day licence and no obligation.
What if I pay and it turns out not to help?
Full refund within thirty days of any paid licence, and you do not have to justify it — no form, no retention conversation. We would rather lose one invoice than have a firm resenting a tool it paid for.
Free for 30 days
Twenty minutes, set up on your own files.
Tell us a little about your practice. We reply within one working day to arrange the call and leave you a 30-day licence. No card, and no sales team.
- A 20-minute call, set up on your own folder
- Every feature unlocked for thirty days
- Uninstall it and that is the end of it
Looking at more than one desk? Say how many of you there are and we will price the whole firm.